DGMS FORM FILLING VARIUOS DOUBTS
FREQUENTLY ASKED QUESTIONS REGARDING DGMS FORM FILLINGS
1. Questions On Age proof documents:
Applicant shall
submit the SSC/ Matriculation Certificate or SSC/ Matriculation
Mark sheet or Intermediate/Higher Secondary Certificate,
having details of date
of birth mentioned in it, as age proof document. Other
certificates or documents
such as- Provisional Certificate / Transfer Certificate /
Migration Certificate,
etc., shall not be considered as age proof.
2. Questions On Applicant’s Name, Father’s Name:
The name of Applicant
and his Father’s name in application shall be the same as
mentioned in his SSC/Matriculation Certificate.
In case of an
application or any document (submitted with the application),
having minor differences in Applicant’s name and/or his
Father’s name (as
compared to his SSC/ Matriculation Certificate), the
Applicant shall have to
submit an affidavit for the same, duly signed by Competent
Authority along
with his seal or Notified it in Government Gazette.
3. Questions On Applicant’s Photograph:
Applicant shall
submit and/ or affix, an attested, recent passport size coloured
photographs, with the application.
Name of the Applicant
shall be clearly written/ printed, in front side of the
photograph (on the top).
The attestation on
the photograph shall be done in such manner that the face and
the name of the Applicant on the photograph are visible.
Photograph shall be
duly attested by a Gazetted Officer/ Principal/ Head of the
Institution/ Mine Manager. Self-attested photographs shall
not be accepted.
Old, black & white and unclear photographs shall not be
accepted.
4. Questions On Academic Qualification:
Academic
Qualification Certificates (such as SSC/ Matriculation Certificates,
Senior Secondary School Certificate / Higher Secondary
School Certificate /
Intermediate Certificate / 12thStandard or Other Equivalent
Certificate,
Diploma Certificate, Degree Certificate or Other Equivalent
Qualifications)
shall be considered valid only if they are issued by a
Board/ University
approved for the respective purpose by the Government.
Mark List /
Provisional Certificate / Transfer Certificate / Migration Certificate
submitted as an Academic Qualification, shall not be
considered valid.
5. Questions On First Aid Certificates:
In case of
applications for Statutory Certificates on exemption basis, the First
Aid Certificate shall be accepted if it’s valid on the date
of receipt of
applications in this Directorate.
In case of
applications for Statutory Certificates on examination basis, the First
Aid Certificate shall be accepted if it’s valid till the
date of examination.
First Aid Certificate
issued by “State Centres” or Provisional Certificates shall
not be accepted.
In case an Applicant,
who has passed First Aid Certificate examination of a higher level, before
expiry of validity of his old Certificate and submits copies of both old
“Original First Aid” and new “Provisional First Aid” Certificates, then his
Provisional First Aid Certificate shall be accepted. However the Provisional
First Aid Certificate, which is more than 6 months old from its issue
date, shall not be considered valid.
The First Aid
Certificate shall be duly signed by the Examiner. Any certificate having
facsimile signature of the Examiner
shall not be valid.
First Aid Certificates without applicant’s Signature and seal of the Examiner shall not be valid.
6. Questions On Practical Experience Certificates:
Practical experience
certificate submitted in any format, which is different
modified from the latest format prescribed notified in DGMS
website, shall not
be considered valid.
Additional
information mentioned in a certificate for which no specific field
place has been provided in the prescribed format, shall be
considered as a
modification of the format of the said certificate and
therefore the certificate
shall be not be considered valid.
Details of all the
fields in the prescribed format of Practical Experience
Certificate shall be entered. Incomplete Certificates shall
not be valid.
Practical Experience
Certificates having mismatch in period of experience
(mentioned in Page 1 & Page 2 of the certificate),
overwriting, corrections,
tampering, signature of issuing authority without date,
etc., shall not be valid.
Issuing authorities:
Any person employed undertaking training in a Mine,
shall obtain
Practical Experience Certificate from the Manager of the
Mine only,
Experience Certificate issued to a person employed
undertaking training in
a Mine, by the Owner or Agent or any other person, shall not
be valid.
Manager of a Mine, shall obtain Practical Experience
Certificate from the
Owner or Agent of the Mine, Experience Certificate issued to
the Mine
Manager by any other person shall not be valid.
The Practical Experience Certificate shall be valid only if
it clearly shows
and has the Statutory Designation and Seal of the issuing
authority
respectively and not his Company Designation.
Practical Experience
in a Coal mines with Average Monthly Output less than
1000 Tmonth or 10000 m3
month shall not be valid.
Practical Experience
in a Metalliferous mines with Average Daily Employment
less than 60 persons (for belowground mine) or 160 persons
(for opencast mine)
or 160 persons (In all) shall not be valid.
However the Practical Experience in an opencast mine with
less manpower,
may be considered, if permission for use of Heavy Earth
Moving Machinery in
the mine is granted under Regulation 106 of the MMR, 1961,
for the entire
period of Practical Experience and copy of the permission is
submitted along
with the Experience certificate.
The criteria of minimum
Average Daily Employment shall not be applicable to
the Applicants applying for Mining Mate & Blaster
competency Examination.
The Practical
Experience for Statutory Certificates on Exemption Basis shall
be for the prescribed period after passing the minimum
qualification as
necessary for it.
The Practical
Experience for Statutory Certificates on Examination Basis
shall be for the prescribed period after the effective date
of the type of Statutory
Certificate(s)necessary to possess for the said examination.
In case of an
Applicant applying for Overman Competency Certificate
Examination, Practical Experience of minimum one month
period in the
capacity of Sirdar Shot Firer shall be submitted.
All Statutory
Certificates shall be considered valid from the Effective Date
mentioned on it and not from date of issue of the
certificate, for the purpose of
calculating period of statutory experience.
7. Questions On Character Certificates:
A valid Character
Certificate shall contain the Name, Signature and Seal of
issuing authority along with the date of issue.
The Character
certificates having issue date within one year from the date of
application (in case of Statutory Certificate on Exemption
Basis)and the date of
examination (in case of Statutory Certificate on Examination
Basis), shall be
considered valid.
Character
certificates issued by Gazetted Officer Principal Head of the
Institution Mine Manager shall be preferred.
8. Questions On Medical Certificate:
A valid Medical
Certificate shall contain the Name, Signature, Registration
Number and Seal of issuing Medical Practitioner along with
the date of issue.
Medical Certificates having facsimile signature of issuing
Medical Practitioner
shall not be valid.
Medical Certificate
issued only by a Registered Medical Practitioner (having
M.B.B.S as minimum qualification) shall be valid.
9. Questions On Fee Payment:
Application fees, as
prescribed for respective Statutory Certificates shall be paid
through electronic mode by Bharatkosh only. The payment
shall be made, as
per the guide lines detailed in the website (). Fee payment
done by any other mode shall not be accepted.
Applicants are
required to ensure that, their application form reaches this
Directorate within 21 days of fees payment made through Bharatkosh.
Any
application received after completion of above period shall
not be considered.
10. Questions On Forms and Formats:
The application
forms, supporting documents (issued on or after 01-01-2020),
certificates (issued on or after 01-01-2020) and affidavit,
submitted by an
applicant, shall be in the prescribed format as provided in
the website
().Application and relevant documents which are not in
format
as prescribed shall not be accepted.
Any additional
information, for which no specific fieldplace is provided for in
the prescribed format of a certificate, shall be considered
as a modified format
for the said certificate and therefore, shall be considered
invalid.
11. Questions On Affidavit:
Applicant shall
submit the affidavit duly signed by Competent Authority,
Witnesses and Applicant himself. Any affidavit where these
signatures are
missing shall not be accepted.
Court Fees Stamp,
Date of Issue and Stamp Seal of Competent Authority are
mandatory in case of an affidavit. Any affidavit, devoid of
any of the above
requirements shall invalid.
12. Questions On Applicant details on the Statutory
Certificate applied for:
The Name of Applicant,
Fathers Name and Date of Birth on the
Statutory Certificate being issued shall be as per the
respective details in the
SSC Matriculation Certificate.
13. Number of attempts for any Examination:
Number of attempts
for any Examination shall be the number of times the
applicant has actually appeared in that examination after
coming into force the
applicable statute (i.e. the applicable bye-laws), however,
it shall not include the
number of times the applicant has been called for that
examination.
In order to count the
number of attempts, the Examinations of Restricted and
Unrestricted type of the same Statutory Certificate, shall
be considered as
separate examinations.
For an Examination
(consisting of one or more subjects), notified under the
concerned Regulations, the number of attempt shall be
counted as one attempt
per Notified Examination, irrespective of the number of
subjects attempted.
15. Other general Questions:
Applications for all
junior examinations such as, Gas testing, Sirdar’s, Mate’s,
Blaster’s and Engine driver’s Competency Examinations, shall
be made to the
office of the Zonal Secretary, of respective DGMS Zonal
office in which the
District of applicant’s correspondence address belongs.
Applications for all
senior Certificates such as Overman’s, Foreman’s,
Surveyor’s and Manager’s Competency Certificates, shall be
made to the office
of the Secretary (BME), DGMS (HQ), Dhanbad.
Incomplete
application/ Documents/ Certificates devoid of details / information
such as incomplete Applicants Name, Applicants Signature
with date, Signature
& Seal of Competent/ Issuing Authority, Date of Issue,
etc., shall not be
accepted.
In case of application for Competency certificate on
Examination basis,
Character Certificate, Medical Certificate and Affidavit
shall be submitted in
original, all other documents required to be submitted with
the application shall
be self-attested copies.
In case of
application for Competency certificate on Exemption basis, all the
documents required to be submitted shall be in original
along with one set of
Self- attested copies.
Any original document
submitted with the application, except the Character
Certificate, Medical Certificate and Affidavit shall be
returned back to the
applicant.
Application for a
Statutory Certificate once rejected, shall not be considered any
further. To be considered again, the Applicant shall have to
submit afresh
application along with all required documents and fees.
The print copy of the
authorisation/ call letters for written or oral examinations,
downloaded from the official website ()/ email sent to the
applicant’s mail id shall be valid if supported with an
original valid Government
photo ID card.
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