Details

SHORT NOTES ON CIL WHISTLE BLOWER POLICY

·  Preface:

• The policy underscores the Company's commitment to fair, transparent, and ethical business practices.
• It aims to combat corruption, abuse of authority, and any form of unethical conduct by establishing a clear framework for reporting such activities.
• The policy aligns with regulatory requirements (e.g., Section 177 of the Companies Act, 2013 and SEBI Listing Regulations), ensuring that all concerns are taken seriously and addressed promptly.

·  Objective:

• The main goal is to create a culture of transparency and trust by providing employees with a secure mechanism for reporting improper activities (known as Protected Disclosures).
• It is designed to encourage the reporting of unethical behavior without fear of retaliation, while emphasizing that the policy is not a channel for personal grievances.

·  Definitions:

• Company: Refers to Coal India Ltd.
• Competent Authority: Typically the Chairman & Managing Director (or their delegate), responsible for managing disclosures and investigations.
• Protected Disclosure: Any communication made in good faith that reveals unethical or improper activities.
• Whistle Blower: An employee who makes a Protected Disclosure, providing reliable information without engaging in the investigation themselves.
• Additional terms (such as "Employee," "Improper Activity," and "Investigators") are defined to clarify roles and responsibilities within the policy framework.

·  Eligibility:

• Every employee, whether working in India or abroad, is eligible to make Protected Disclosures.
• This broad eligibility ensures that all staff members have access to the reporting mechanism.

·  Guiding Principles:

• Disclosures are to be acted upon in a time-bound manner.
• The identity of the Whistle Blower is to remain confidential to the fullest extent possible.
• Protection from any form of victimization or unfair treatment is guaranteed for anyone making a Protected Disclosure.
• The policy emphasizes the importance of preserving evidence and ensuring that those against whom disclosures are made are given an opportunity to respond.