SHORT NOTES ON CIL WHISTLE BLOWER POLICY

· Preface:

The policy underscores the Company's commitment to fair, transparent, and ethical business practices.
It aims to combat corruption, abuse of authority, and any form of unethical conduct by establishing a clear framework for reporting such activities.
The policy aligns with regulatory requirements (e.g., Section 177 of the Companies Act, 2013 and SEBI Listing Regulations), ensuring that all concerns are taken seriously and addressed promptly.

· Objective:

The main goal is to create a culture of transparency and trust by providing employees with a secure mechanism for reporting improper activities (known as Protected Disclosures).
It is designed to encourage the reporting of unethical behavior without fear of retaliation, while emphasizing that the policy is not a channel for personal grievances.

· Definitions:

Company: Refers to Coal India Ltd.
Competent Authority: Typically the Chairman & Managing Director (or their delegate), responsible for managing disclosures and investigations.
Protected Disclosure: Any communication made in good faith that reveals unethical or improper activities.
Whistle Blower: An employee who makes a Protected Disclosure, providing reliable information without engaging in the investigation themselves.
Additional terms (such as "Employee," "Improper Activity," and "Investigators") are defined to clarify roles and responsibilities within the policy framework.

· Eligibility:

Every employee, whether working in India or abroad, is eligible to make Protected Disclosures.
This broad eligibility ensures that all staff members have access to the reporting mechanism.

· Guiding Principles:

Disclosures are to be acted upon in a time-bound manner.
The identity of the Whistle Blower is to remain confidential to the fullest extent possible.
Protection from any form of victimization or unfair treatment is guaranteed for anyone making a Protected Disclosure.
The policy emphasizes the importance of preserving evidence and ensuring that those against whom disclosures are made are given an opportunity to respond.

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